Open Space Technology

About the programe

OST is a facilitative method that allows maximum involvement of all participants interested in the subject of meetings. The OST Agenda 100% reflects the issues that bother the participants.

The standard effect of Open Space is to significantly broaden perspectives, as well as to come up with the use of solutions in practical situations that are relevant to participants.

That’s what you can expect from OST:

  • A forum for an intensive exchange of views and knowledge within participants.
  • Small, changing groups create a contributive environment for discussion – their intimacy allows for in-depth conversations, their variability ensures a high level of energy.
  • As a standard, the effect of Open Space is to significantly expand the perspective of participants, as well as to come up with specific solutions in practical situations that are relevant to participants.
  • Open Space can always brings participants something surprising: a paradigm shift, new surprising contacts and discovery.
  • The time frame and simultaneous autonomy of participants makes the conversations intense and specific.

Open Space Technology

Open Space Technology

OST is a facilitative method that allows maximum involvement of all participants interested in the subject of meetings.

The standard effect of Open Space is to significantly broaden perspectives, as well as to come up with the use of solutions in practical situations that are relevant to participants.

Benefits

That’s what you can expect from OST:

  • A forum for an intensive exchange of views and knowledge within participants.
  • Small, changing groups create a contributive environment for discussion – their intimacy allows for in-depth conversations, their variability ensures a high level of energy.
  • As a standard, the effect of Open Space is to significantly expand the perspective of participants, as well as to come up with specific solutions in practical situations that are relevant to participants.
  • Open Space can always brings participants something surprising: a paradigm shift, new surprising contacts and discovery.
  • The time frame and simultaneous autonomy of participants makes the conversations intense and specific.

Specific suggestions

The Initial meeting, refining the topic / OST question:

Specifying the main topic of OST with the Employer – phone call / Skype.

Introduction to the OST session:

30 min. introduction consisting of explaining to the participants of the meeting what OST is, defining the principles of work, the possibilities of the method and setting the agenda of the session. Admission includes participants’ intellectual warm-up, preparing them to work in groups.

Implementation of the session

2 or 3 45 min sessions in the form of discussions devoted to the exchange of experience, knowledge, good practices between participants on previously reported topics/dilemmas/caeses from everyday work.

Reports:

By default, groups generate reports containing:

  • Session topic
  • Main discussion threads
  • Conclusions: solutions, decisions, summary list of applications, etc.
  • Names of people participating in the discussion.
  • We propose that the reports should be created in a large format (flipchart paper).

Report gallery

Large-format reports will be posted on the walls, participants will have time to read them and select the ones that interest them most.

Presentation of selected conclusions from the work of groups

Presentations can take place on the basis of the report structure or we can propose another structure that will help participants to present the content concisely and interestingly.

Summary Report

Prepared after the Forum, in the form of a booklet, it contains edited reports created by small groups. We recommend sending the report to all participants, which is the basis for sharing knowledge  among participants.

Workflow

Preliminary call (via skype or phone)

  • up to 2h
  • Refining the OST theme.
  • OST logistics reconciliation

OST on the Forum: introduction

  • 30 min.
  • Facilitators present the assumptions and principles of OST.
  • Participants create an agenda

OST sessions

  • 3×45 minutes
  • Three slots of 45 minutes. Each slot includes parallel discussions on the proposed topics.

Summary

  • 30 min
  • Report gallery, selection of topics for forum presentation.
  • Closing session

After the Forum

  • Preparation of a summary report
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